Proofreading tips for resume writers

A competitive job market makes it difficult to construct an effective resume. Rest assured that everyone, even those with limited credentials, can design both a professional-looking and complimentary resume.

In order to take the pressure off of the formatting of the piece, first purchase your resume paper. Resume paper can be purchased at your local retail store. It is sold in the same department as the printer/copier paper. Resume paper is made of a thicker stock than copier paper; it is often made from cotton. It comes in a variation of hues such as off-white or cream color. Choose the hue that best reflects your personality and your level of professionalism.

Unlike copier paper, resume paper is sold in a much smaller quantity and is packaged in a protective cardboard box, similar to that of letter writing paper. Resume paper is of a higher quality and is, therefore, more costly per piece but is, none the less, still affordable, even to penny pinchers. After you have purchased your resume paper, set it aside and begin to format your resume.

Any word processing program can be used to create a resume, as fancy fonts and graphics are not essential to the process. It is important to remember that, even when applying for a position in a creative field such as graphic design, submitting a professional, clean-looking resume helps you put your best foot forward. Examples of your creativity within your talent, if relevant to the job position, can be reflected in submissions included within your portfolio, if applicable.

A resume should say as much as possible about you and your experience as relevant to the job position within the smallest amount of space you can manage. A resume should never go over a page no matter how extensive your credentials. Proper alignment, wording, and spacing is key to making it fit.

Allow one-inch margins around the border of your page. Center your name at the top of the page. Your name should stand out the most on your resume. It should be in a professional and legible font, and it should be decorative, but not fancy. You want the name to stand out and immediately say something about yourself. It should not overwhelm the page; it should provide an immediate and bold introduction that entices the employer to read on. A font size that extends beyond the 20-point range is too large, as you want it to look proportionate with the rest of the paper.

Double-space after your name, and center your contact information. This should include your address and telephone number. An email address and cell phone number is optional, but it tends to make the top of the page look too cluttered, and this draws attention away from the important details regarding your experience. It is recommended that only one telephone number be provided to avoid this. The contact information should be in a point size smaller than your name but larger than the 10-12 point type you’ll use in the body of your resume.

Using a different font for your contact information than you used for your name and the body of the resume will also be of great help to you in your quest for a job. If you use the same font for your contact information as you did for your name, your name tends to make less of a visual impact. If you use the same font as in the body than your contact information blends into the body and does not stand out enough.

Double-space after your contact information. The body of the resume will be aligned to the left. The information here should be brief and effective. This is not a place for creative writing. This is an overview of your education and experience. Creative writing can be utilized in making an impact statement in your cover letter. The font size of the body can be anywhere between 10-12 point size as long as it is consistent throughout. It will be arranged with headings to the left followed by a colon and the information relevant to that heading (ie: Objective: Seeking a Part-Time Secretarial Position In The International Affairs Department). It is not recommended that you make the headings in a larger font than the text. All of the colons will be lined up vertically making them pop out naturally rather than forcefully.You want the attention to be drawn towards what makes you an excellent, perspective employee, not the headings of the resume.

Begin with your objective. A company wants to know what position you are applying for immediately. It is not necessary to use complete sentences or punctuation because some portions of the resume, such as “Work Experience” or “Job Responsibilities” will only require listings of information. Having periods in some places and not in others makes the resume look messy. Watch your wording. Specify whether you are seeking part-time or full-time employment. Specify the department in which you are seeking employment. Use words that are relevant only to the company that you are applying for. The employer likes to feel as if their company matters to you. They do not want to know that you are applying at 20 different places. You want your resume to express that their company is the only one that matters to you. It emphasizes your passion for the company within your field. An employer will hire someone who has an interest in their company over someone who just needs a job.

You do not need to specify the company you’re applying at here; the company already knows their name and they know that you are applying to them. A poor objective statement would be: “Seeking Secretarial Position In An Office”; it is obvious that a secretary would work in an office. A proper objective statement would be: “Seeking Full-Time Receptionist Position In Marketing Communications”.

As some employers have education requirements, it is best to list education next. List your most recent place of graduation, the degree you obtained, and the institution's address (ie: Bachelor of Business Degree, Westburg State College, address). This information should be aligned as if you were writing it on an envelope. It should not be listed with commas in a run-on sentence. You want the words "Degree" and "College" to pop out if the employer just views it briefly. Cramming all of that information onto one line will not allow this to happen. Remember, you want it to look as uniform and consistent as possible, so double-space between institutions.

The following categories may be included at your discretion. Listing special awards or volunteer work relevant to the position you are applying for is a plus. Be careful not to list sentences. It makes the resume look boring, busy and messy! A poor example of information listed under an awards heading would be: “Awards: In 2004 I was awarded Customer Sales Rep of the Year at my old company”. A good example of information listed under an awards heading would be: “Awards: Customer Sales Representative Of The Year - 2004, Morganstorff Enterprises, Ltd (*Note - Morganstorff Enterprises, Ltd. should be listed under the actual award, not next to it separated by a comma, as you want “Award” to pop out to the perspective employer).

Next, you will list your most recent work experience relevant to the position. On the first line, list your position and the department you worked in (ie: "Marketing Communications Team Secretary"). On the second line, list the name of the company. On the third line, list the company’s address. On the fourth line, list your dates of employment. Double-space and indent to where your cursor lines up with the first character of each sentence and type the subheading of “Responsibilities Included”. Responsibilities can be separated with commas. This is optional, but a good idea. It gives the employer insight into your experience and clues them in as to what you could potentially offer their company.

Conclude your resume with a "References" section. Three is sufficient. List the person’s name, their company, and their telephone number. Double-space between references. You may conclude with a comment such as “*Additional references available upon request.”

Confidence in resume-building is critical. No matter what level you are at or what your experience, we all have information that could potentially dazzle on our resume. Many times, employers overlook a lack of experience. If they see that you are a candidate who is eager to learn, is organized, hard-working, and professional, you may have just as good a chance at acquiring a position as someone who has experience but lacks those qualities.

Your resume is your first impression. Simple steps towards making your resume neat-looking can make a world of difference. If you find that your resume exceeds a page and you feel as though all of the information is important, work on the formatting and the wording of your information. Could you move some information up to other lines while still keeping the format consistent? Take your references section for example. You could move the company and job title of your reference to one line, and separate the information with a comma to give you some extra lines. It is better to be more congested here than to sacrifice important words from that could help you get the job. Be sure to make uniform changes, however. If you do this for one reference, you must do it for all of the references. Neatness is key!

At the conclusion of your resume, make sure that all of the colons that follow the headings are lined up vertically. Make sure that the first character of every line following the headings is lined up as well. If you have subheadings, make sure that their colons are lined up, etc.

Once you have everything fitted perfectly, vertically center your resume before you print. This gives the page a sense of balance. Run a few practice sheets on regular paper as you experiment with spacing to see what looks the most appealing before printing on your resume paper.

Formatting an eye-catching resume actually takes more time than writing the resume itself. Taking the time to accommodate these minor but significant details, however, can make a world of difference when it comes to whether an employer reviews your resume or the one lying next to it. Remember, you never get a second chance to make a first impression!

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Job tips: how to find a job

One of the most important rules on finding a job is to first have marketable skills or a willingness to learn a new trade. Most people acquire their work skills through specialized training or enrollment in higher education institutions. It's important to have some proof of self-discipline, even if your immediate goal is a 'survival job' strictly for the income. Employers want to see evidence that a potential employee can see a task all the way through- even graduating with a General Education Degree demonstrates a certain level of responsibility. No matter what field you want to enter, the first step to finding a job is getting the proper training or education.

Once you've graduated from a program of study or received a certification from a specialized training facility, you're ready to take on the new challenge of finding work. This is where some people find themselves in a holding pattern. While they were considered students or trainees, their main responsibilities were to their instructors alone. Once they've received their diplomas or certificates, however, the reality of having to actually perform these duties sinks in and a crippling version of self-doubt can result. In order to be ready for the job market, you must first believe in yourself and trust your abilities and training. Your attitude needs to reflect an eagerness to prove your skills in a real life situation. Even if you plan to take some time off after graduation, you need to keep your skills current and your attitude positive.

Finding a job can be as easy as filling out an application at a local retail store or as complicated as proving yourself through grueling interviews on the other side of the country. There is no guaranteed method of gaining employment, no matter what some for-profit job search agencies may claim. Those actively looking for work need to use as many methods and sources as it takes to get the results they want. Job searching is an active process, so expect to spend as much time looking for work as you would expect to put into the job itself.

Here are some tips for finding a good job:

1. Career placement services. Almost every school or training facility offers some form of job placement assistance. Visiting this office can yield job leads you would most likely never discover on your own. Once local employers realize the quality of workers coming out of the training center or school, they will target their job openings accordingly. Instead of placing expensive ads in newspapers or sorting through thousands of applications, companies often reach out directly to schools or training centers.

In addition, career placement offices often act as a clearinghouse for part-time jobs or unpaid internships. It may pay to apply for an entry-level job while in training in order to gain valuable real world experience in that field.

2. Public bulletin boards. Instead of placing ads in local newspapers, some small businesses or services will put up flyers on public bulletin boards. Look in student centers, grocery stores, laundromats, coffee houses and similar public gathering places for these job openings. This is especially useful for musicians or other artists who have difficulty finding jobs through conventional methods.

3. Networking. One of the best ways to find a job is to declare your availability loudly and often. By talking to relatives or church members or instructors, you might learn of employers looking for your particular skills. If nothing else, you may find decent work to support yourself while continuing the career search. Remaining silent about your job needs will rarely lead to job offers. You need to make your skills and intentions clear to those connections who may know the right people. The customer in the next barber's chair might be the human resources director of a local company or the owner of a small business. A fellow church member may also own a business or know others who do.

4. Temporary agencies. One trend in the manufacturing sector is to hire new workers through temporary service contractors. At one point in history, temporary workers were rarely hired full-time because of stiff buy-out policies. But the current thinking is that temporary workers are more akin to interns- they can be trained for permanent assignments while saving the company money in wages and benefits. Working for a temporary agency may not pay as well as a permanent hire, but it's often the only way to get your foot in the door and prove your merit to local employers.

5. Job fairs. Every year local and national companies come together for conventions and job fairs. These job fairs can connect company representatives with potential employees without the usual logistical problems. A good job fair is like one-stop shopping for the diligent job seeker. Gather all of the information you can during the convention, and don't be afraid to ask serious questions whenever you meet a company representative. Find out the process you'll need to follow in order to line up a good interview later.

6. State employment agencies. Look in the local yellow pages for the nearest state-sponsored employment center. These may operate under the same roof as unemployment compensation offices, so make sure you're going to the right building. After filling out an extensive application containing all of your work history, skills and education, you may be interviewed by a job coordinator. Depending on your qualifications, a job may be available within a week. Even if the coordinator doesn't have an immediate job opening to share, you can often look up new jobs on a self-serve computer system.

7. Professional job placement services. This may be an expensive route to take for a new graduate, but a professional employment service may have targeted leads on jobs you'd never discover on your own. Some ask for a fee to keep your name on file, while others collect a portion of your salary until the debt has been settled. These placement services may also offer to create resumes or hold mock interviews in order to hone your skills.

8. In-store employment kiosks. Many supersized retail stores now offer electronic applications at kiosks located near the customer service area. Others may have online connections which lead directly to an application page. It may also pay to research different company websites for contact information.

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Why Your Resume Isn't Working

by Mike O'Brien, Climber.com


If you're like most job seekers, you're probably satisfied with a resume that does a good job of positioning you and presenting your skills and experience.


Unfortunately, "good" isn't good enough anymore. Climber.com recently polled its entire national database of recruiters, and that poll shows that these one- to two-page documents have never been more critical to the professional job-search process.


The primary reason is sheer volume: recruiters are now reviewing at least 300 resumes per posted position, and taking approximately 10 to 30 seconds per document to decide whether or not a candidate is worthy of further review. Now more than ever, resumes are being used as reasons to say no to a candidate, not yes. What used to be considered minor errors--typographical issues, lack of scanability, or incomplete or poorly executed job-experience descriptions--are now enough to get your resume discarded.


To keep this from happening to you, consider the following tips:


Use generic 12-point fonts. Climber.com's recruiters became visibly frustrated when they had to increase the font size so they could read it.

Save your resume as a Word or PDF document--nothing else. A number of resumes that cross recruiters' desks are saved as CSV or RTF files--but this approach can be dangerous. More than one recruiter said that they are unable to open odd files due to their company's policies.

Create an easily scanned document. Experienced recruiters can scan a resume in less than 30 seconds. They have trained themselves to process a resume quickly, and then sort it into the "yes" pile or the "no" pile. Resumes that appear confusing or too dense don't fare well in this system.

Optimize your resume with the appropriate keywords. Research the companies that interest you the most, and see what keywords they utilize over and over again in their website content. If those keywords aren't present in your resume, you may not pass the automated review process many employers now use to weed out non-viable resumes.

Provide context for little-known companies. If you've worked at a company that isn't top-of-mind for a recruiter, explain a bit about the organization within your resume. For example, the following description not only names the organization but also positions it well for a recruiter's consideration:

"Medical Device ABC, a $30,000,000 leading manufacturer of medical equipment, located in New York, with approximately 300 employees"

Your resume is often the first opportunity you have to share yourself and your experience with a prospective employer--and you often won't get a second chance. If you don't feel confident enough to make changes to your own resume, many career-management sites offer resume-analysis services that provide feedback and guidance. Whether you seek outside guidance or do it yourself, however, take the time to create the best resume you can. It will help get you noticed by the people who matter.

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Tips for writing a great cover letter

Great Intro

When you are at a job interview, the first impression you make is extremely important, and likewise, when you write your cover letter, your opening sentence and introductory paragraph – your written first impression – is equally as important. After all, if your cover letter doesn’t immediately stand out from the pack, your chances of even landing an interview are substantially lowered. Think about it this way: an author’s goal when writing a book is to pull his readers in right from the beginning so that they are compelled to find out more by reading on. For you, your cover letter introduction should force its readers to be compelled to contact you for an interview. The last thing you want to do is start out with a boring, typical lead-in, like, “My name is John Smith, and I am writing in regards to the vacancy for a sales manager that I saw advertised in the Valley News.” Lame! This kind of opening shows that you have zero originality and that to you, getting this job didn’t mean enough to get creative. Instead, start out by zeroing in on why you are actually fit for the job. For example: “With a proven track record of excellence in the automotive sales industry and a leadership background that has spanned over a decade, I am confident that I would be a perfect fit for the sales manager position.” You want to highlight the aspects of your experience and character that are the biggest qualifiers for you to get the job. You may be worried about coming off as arrogant and egotistical, but in reality you are just being self-assured and confident, and those are very attractive traits to a prospective employer. Also, the statements that you are making about yourself in the opening paragraph are not opinions; they are facts. If you are going to say that you have a “proven” track record, then you have to be able to prove it through examples in your career history. Your introductory paragraph should be an overview of your qualifications, but you shouldn’t get into any detail until your second paragraph.

Get Down to Business

In your second and third paragraphs, you have to explain how your past experiences make you an ideal candidate for the position you are applying for. Look at the job description carefully, and find key qualifications that they are seeking. Make sure that you draw a link between your qualifications and each skill or quality they are seeking. For example, if the job description states that they are looking for someone who works well under pressure, describe a scenario in your career history when you have done this. If they are looking for someone who works well with others, describe a scenario in your history when your communication skills have been vital to completing a group task. These paragraphs are not for generalizations – you want to present your skills in a very clear, factual and deliberate way – explaining your actions will speak louder than using fancy words and enticing adjectives.

A Powerful Hook

The conclusion of your cover letter is vitally important to the impression you are going to leave on its readers. It’s just like a first date – even if it has gone great all night, an awkward goodbye can spoil the whole thing. These are your parting words to your prospective employers before they delve into your resume, so you want to leave a good taste in their mouths. You should talk about your knowledge of their company – their reputation, their innovations, et cetera. You want them to know that you respect their company and what it stands for, and you want them to know that you have done your homework, and you weren’t just sending out a bunch of carbon copy cover letters to a ton of prospective employers. Finally, your last sentence should be strong and persuasive. For example: “I implore you to contact me so that I can further convey my aptitude and enthusiasm for this highly desirable position.”

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Job interview tips: how to showcase your skills

Getting an interview for a coveted job opening is an exciting and important step on your career path. As you plan for the special day, keep in mind that you have just one shot to sell yourself to the person who will make the hiring decision. Here are some key things you can do to showcase your skills without coming across as a braggart:

1. Look your best. Select an outfit for the occasion that coordinates with the position you are applying for. In most business offices that means a dark suit with a white shirt and few accessories. Your shoes should be clean and polished, stockings should not have runs, the skirt should fall to the knee or below, and the jacket should fit comfortably around your shoulders and cuffs. Be sure the shirt, or blouse, is not low-cut. Keep makeup to a professional minimum; it should accent, not emphasize, your natural features. Wear a comfortable but up-to-date hairstyle that suits your face.

2. Feel good. Get a good night's sleep before the interview. Bags under your eyes or the inability to concentrate will not help your application. You want to look fresh, bright, and alert. Eat breakfast so your stomach won't get upset, or worse, make rumbling noises. Relax before the interview so you won't come across as stressed or uncertain.

3. Watch your step. Arrive a few minutes early, leaving time to review your notes and questions about the company and the position. Be polite to the secretary or receptionist that greets you. When ushered into the interviewer's office, walk confidently and hold your head up to display good posture. Shake hands if indicated and sit relaxed but not too casual in the chair that is offered.

4. Be careful with body language. Make eye contact for just a few seconds at a time. Males who hold eye contact may be viewed as aggressive, while women who do may be seen as flirtatious. If seated or walking close to the person, remember the three-foot personal circle that many executives like to maintain. Don't fidget or appear apathetic. Face forward and avoid toying with papers, purse, or other objects.

5. Be prepared. Know something about the company so you can offer comments, suggestions, or ask questions. Ask about the job description because you care about making a good fit with the company and want to find a meaningful position. When given the opportunity, explain how your skills will serve the company's interests. Be truthful when asked about your past, but look for ways to turn a potential negative into a positive. For example, when asked why you stayed at a certain job only six months, you can explain that staying longer would not have served the company's interests or advanced your career.

Look and feel enthusiastic, and demonstrate interest in the position to show that you are the most qualified candidate. Thank the interviewer for the meeting, and follow up in a day or two with a mailed card of appreciation. Following steps like these will show the employer that you are the person for the job.

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Is Your Cover Letter Compelling?

by Heather Huhman, Glassdoor.com


Many advertised job openings still receive hundreds of applications. Although you're qualified for the job, your skills and resume may not be enough to get the hiring manager's attention. To come out ahead of the competition, spend some time perfecting your cover letter.

Your cover letter gives you the opportunity to tell the company the benefits you bring with your skills and qualifications--instead of the hiring manager needing to figure it out. Although cover letters should be compelling, they should also remain concise.

Not sure if your cover letter is going to convey the right message? Here are some tips to help:

• Always customize your cover letter for each job opening and tell the manager how you found out about the job. Was it through a mutual connection? Did you read about it on Twitter? Or are you reaching out in hopes of a job opening? Let them know.
• Try to find the name of the hiring manager. If it is not listed, utilize online resources, such as LinkedIn, to find it. Or call the company directly and ask.
• Tell the employers why you should be hired among all the other candidates --it's what they're wondering anyways!
• Relate your experience, skills, and interests to the employer's needs. Show that you understand business priorities and are ready to make a contribution.
• Highlight professional skills you have developed through your experiences.
• Show your personality and desire by telling a story with specific and quantifiable results. Be sure to tie in your story's theme with the rest of your letter. But don't turn your story into an autobiography.
• Highlight leadership roles you've held in organizations and clubs.
• Use language that is professional but friendly and natural. There is no need for huge words in your cover letter.
• Always close the letter on a strong note. Request an interview or tell them you'll follow up in a week.

The bottom line: Most hiring managers read a cover letter first and may not end up looking at your resume. Don't botch your search by sending in a cover letter that's not up to par.

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Are You Spending Your Job-Search Time Wisely?

by Mike O'Brien, Climber.com

Looking for a new job is rarely a short-term proposition, but sometimes the problem isn't the lack of jobs available--it's how you're allocating your time.

According to a recent Climber.com poll of 250 new members who earn $50,000 or more, most job seekers spend the majority of their time--over 50 percent of it--on two activities: searching for and applying for new positions. The numbers break down as follows:

• Searching for Positions Online 29.94%
• Applying to Positions 27.28%
• Networking 24.11%
• Researching Companies 12.89%
• Working with a Recruiter 5.56%

With a balance of activities like this, you can get caught in the "activity not productivity" trap--spending the majority of your time on job-search activities that make you feel like you're making progress, but that aren't helping you reach your goals.

Instead, you should reorder your job-seeking priorities and focus on the activities that lead to meaningful, engaging conversations with the recruiters and employers who can best help you gain your next position. A better time breakdown for professionals in the $50,000-and-above marketplace would be as follows:

• Networking 30%
• Researching Companies 25%
• Working with a Recruiter 20%
• Applying to Positions 15%
• Searching for Positions Online 10%

Why the shift? For advanced professionals, the focus of your job search should be on developing a strategy specific to you: identifying what your ideal next position is, and in what type of organization, and then networking with people who can help you achieve that goal. You should not be spending the majority of your time on the highly manual process of seeking out new positions. In fact, most job boards and career-management sites can provide you with excellent automated listings, particularly if you've done a good job of identifying your skills, experience, and interests to attract the employers who would best be a fit for you.

In addition, you should take the time to actually research the companies you're considering for your next position. Too often, job searchers feel they "don't have a choice"--that they must take the first job opportunity they find. This may get you employed more quickly, but it will not help advance your career for the long-term. By carefully considering each company you apply to, you can update your resume to position yourself effectively for those organizations, and you will be better prepared to excel during the interview process.

Bottom line, start treating your job search like the next step in a long-term success plan for your career, and don't settle for a stop-gap solution to a temporary problem. You'll start thinking of yourself in a more positive and strategic light--and both recruiters and future employers will as well.

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Cover letter tips

You are responding to a “Help Wanted” advertisement that requests a copy of your resume. It does not say anything about sending a cover letter. Should you write a cover letter to accompany your resume? Yes, always include a cover letter with your resume whether it is requested or not. The company might get hundreds of responses to a single ad. You need to give the person who will be interviewing you highlights of your experience at a glance. A cover letter allows you to stand out above the crowd, and emphasizes all of the positives you have to offer a new employer.

First, your cover letter should be no more than one page long. It should include all the ways that a potential employer can contact you, including not only your home address and telephone number, but your cell number, and email address. You want to make it very, very easy for the company to contact you.

If at all possible, try to avoid addressing the salutation to “To Whom It May Concern” or “Dear Madam or Sir.” If the advertisement directs you to send your resume to the Sales Manager, call the company and try to get the Sales Manager’s name. Using a name not only personalizes a cover letter, it shows initiative on your part.

Look over the advertisement carefully. If the company is looking for an administrative assistant with four years of experience and an A. A. degree, make sure that you tell them that you have five years of experience and a Bachelor’s Degree, if that is what you have earned. If you only have three years of experience and a Bachelor’s Degree, write that you have several years of experience and a Bachelor’s Degree. A “Help Wanted” is a wish-list, not necessarily a must-have list. The purpose of a cover letter is to entice the reader to find out more about you.

Tell the reader what you can do for the company, not what you want the business to do for you. If you are applying for a sales job and you increased sales 100% over the last four years in your current position, tell them about it, and tell them that you can do the same for them. You are experienced, you have accomplishments, and they need you on their team. The old “I want to work for a company that offers opportunity for growth” does not cut it anymore. Everyone wants to work for a company that will allow them to grow. The question is not how the company is going to help you grow, but how you are going to help the business grow.

That being said, everyone likes to be flattered. Do some quick research on the company. If, for example, they are an industry leader in marketing and you are applying for a marketing position, it does not hurt to mention that you know that they are well known for their marketing expertise and you are looking forward to contributing to their continued success.

Does the advertisement ask if you are willing to relocate and what your salary requirements are? If it does, respond to the requests. If they ask if you are willing to relocate for this job, and you are not willing to do so, you should not be responding to the ad. If they are asking if you would be willing to relocate in the future and you are not tied to the area in which you are living, who knows? You may fall in love with your job, management, and the company. As far as salary goes, do you really want to waste your time—and theirs—if the highest compensation package that they are willing to offer is worth $25,000, and you need $55,000 in order to cover your bills? However, if the advertisement does not ask for this type of information, do not offer it. It will probably be addressed when they call you to set up an interview.

Businesses want to know how you express yourself. After all, everyone needs to write reports of one sort or other. Make sure to use “spell-check” on your letter and then double check the spell check. You might have accidentally spelled a word correctly, but still have written the wrong word. This is easy to do with words like accept and except, for example. The letter should be easy to read and grammatically correct. It is always a good idea to have someone else proof your cover before you send it out.

Cover letters should showcase your efforts and achievements. They should tell the reader why they really need to talk to you in person. The letters should be positive, positive, positive. You be prepared to be proactive. When you close the letter, tell them that if you have not heard from them within a week or ten days, you will call them. Then do it.

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